The reception is the first point of contact with your company. Whether it’s a business partner, a new employee, or a technician arriving for service, the first impression is made right here. And it’s often here that companies remain unnecessarily dependent on paper forms, spreadsheets, or an overwhelmed receptionist. That’s why Evenaut developed the Digital Reception System (DRS)—a smart visitor management solution that meets modern demands for security, efficiency, and simplicity.
Traditional Receptions Come with Their Challenges
Many companies still rely on manual visitor logbooks, printed forms, email confirmations, or calling around to locate the host. In a busy environment, this leads to delays, errors, and frustration—for both visitors and employees. What’s more, there’s often no clear overview of who is where at any given time, which becomes a critical weakness in emergency situations.
DRS Sets a New Standard
The digital reception with DRS works simply: upon arrival, the visitor registers themselves using a tablet or kiosk. They fill in their details, complete any required safety briefing, and receive a visitor badge. At the same time, the system immediately notifies the host that their guest has arrived. Everything happens quickly, without unnecessary waiting, and with maximum control over who is present in the building.
DRS also allows you to set access permissions—for example, a visitor may be allowed only in a specific zone and only during a specific time window. Every step is logged and available in a clear, easy-to-navigate dashboard.
Built on Power Platform
DRS is built on Microsoft Power Platform technology, specifically Power Apps, making it easy to deploy within environments companies already use. There’s no need to set up complex new systems or train users on something completely unfamiliar.
The application runs within Microsoft 365 and uses standard corporate accounts, ensuring everything works smoothly, securely, and within a familiar environment.
All data from registrations, forms, or trainings is stored clearly and is available in real time. Both reception and management always have an up-to-date overview of who is in the building, when they arrived, and the reason for their visit.
Data from DRS can also be easily visualized using Power BI, which is useful not only for reporting but also for improving internal processes. The system is open to further integrations—for example, with access control readers, HR databases, or attendance tools. The result is a connected solution that saves time, enhances security, and presents a modern, professional image.
Efficiency and Security in Practice
The experience of companies that have implemented DRS shows clear results:
✅ reduced check-in time by up to 40%
✅ 35% reduction in entry errors
✅ over 50% improvement in visibility of people movement
✅ up to 70% cost savings related to reception operations
The system is also fully paperless, saving not only time but also company resources. All data is securely stored and can be analyzed at any time—whether for safety purposes or to improve internal processes.
Modern Approach for Modern Companies
The Digital Reception System is not just about visitor registration. It’s a tool that turns the reception into a strong and professional touchpoint with the company. It minimizes stress, automates routine tasks, and provides a clear overview—from arrival to departure.
If you’re looking for a way to modernize processes, enhance security, and make a great first impression from the moment someone walks in, DRS might be the perfect choice.
Ready for a change? Write to us at customers@evenaut.com and let’s take the first step toward a more efficient future for your business.
